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Executive Assistant

Tailored for Small & Medium-Sized Businesses. Offering tailored executive support to busy founders, teams, and business operations.

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About Me.

Hi, I’m Portia McEwan – a dedicated freelance executive assistant providing remote operational and administrative support to small and medium-sized businesses.

With experience across corporate and professional services, creative and tech sectors, and service-based industries, I adapt to different business needs and ensure smooth operations behind the scenes.

With a BSc in Psychology, I began my career at WPP in London before moving to Australia and stepping into an Operations Manager role. My experience has given me a strong foundation in organisation, communication, and supporting teams – skills I’ve carried into my freelance work today.

After gradually building my freelance practice alongside other roles, I took the leap into full-time freelancing in May 2024. Since then, I’ve partnered with growing businesses to deliver reliable, high-level support, allowing leaders to focus on the bigger picture.

My goal? To simplify the chaos so you can focus on what matters most - growing your business.

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    Tailored Executive Support

    Custom solutions for your business needs.

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    Seamless Business Operations

    Streamlined admin and smooth workflows.

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    Increased Productivity

    Optimised processes for maximum results.

Helping Business Owners Stay Organised & Focused.

What I Offer.

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    Administration & Operational Support

    Efficient Organisational Support
    Providing seamless administrative support, from calendar management to meeting co-ordination, to ensure smooth day-to-day operations.

    Workflow Optimisation
    Streamlining processes and coordinating teams to improve overall operational efficiency and productivity.

    Financial Administration
    Managing payroll, invoicing, and bills, ensuring financial clarity and accuracy in business operations.

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    Client Engagement & Communication

    Client Relationship Management
    Building and maintaining strong client relationships through clear communication and timely follow-ups.

    Customer Experience Enhancement
    Managing client interactions to ensure satisfaction and foster long-term engagement.

    CRM Management
    Overseeing and optimising CRM systems to ensure seamless client data handling and consistent communication.

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    Project Management & Coordination

    Project Planning & Coordination
    Managing projects from initiation to completion, ensuring all milestones and deadlines are met.

    Resource & Time Management
    Efficiently allocating resources and managing timelines to ensure the smooth progression of projects.

    Vendor & Stakeholder Coordination
    Collaborating with external vendors and stakeholders to ensure timely delivery and meet project requirements

What Clients Say.

  • "Portia has played a critical role in building the product side of our business. From the ground up, she has been instrumental in implementing key systems, building our websites, and creating cohesive brand designs - including the design and layout of our product stickers. Her attention to detail, creative vision, and ability to bring ideas to life have been invaluable to our growth. Portia’s versatility and dedication made her an essential part of the team, and her contributions will continue to shape the brand moving forward."

    Wat-er Blast

  • "Thanks for today that meeting was mega, we both commented how much better it made us feel. You've just been awesome for the business and for us, so thank you."

    Bayshore Electrical & Air Conditioning

  • "Portia is absolutely amazing! She has been a driving force behind our rebrand, bringing fresh energy and creative direction to the entire process. She not only designed and built our new Shopify website from scratch, but also integrated all the essential apps and set up seamless email flows to enhance our customer experience. Her attention to detail, technical knowledge, and ability to turn ideas into reality made a huge impact on our business. We couldn’t be happier with the results. 10 out of 10 - highly recommend!"

    Deck Doc

Why Work With Me.

✔ I don’t stop until the job’s done right and take pride in going above and beyond


✔ Calm under pressure, highly organised, and results-driven


✔ Experienced across creative, digital, and service-based industries


✔ Clear communicator with a knack for solving problems before they arise


✔ Remote, flexible, and adaptable – I fit in where you need me most

Let’s Chat!

Whether you’re looking for ongoing EA support or project-based assistance, I’d love to hear about your business needs. Let’s chat about how I can support your business.

Book a free 1:1 consultation below.