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Executive Assistant

High-level executive support tailored to small and medium-sized businesses. Keeping leaders focused on what matters most.

Let’s Work Together

About Me.

Hi, I’m Portia McEwan — a dedicated freelance executive assistant supporting founders and senior leaders across small-to-medium businesses.

I provide high-level operational, administrative, and executive support that keeps businesses running smoothly, so leaders can concentrate on what matters most.

I’ve worked across corporate and professional services, creative sectors and service-based industries, adapting quickly to different teams and workflows to make an immediate impact.

I began my career in medical communications at WPP in London before moving to Australia and stepping into senior operational and executive support roles. These experiences gave me a strong foundation in organisation, communication, and team support — skills I now bring to every freelance client engagement.

Since 2023, I’ve worked independently in contract roles, gradually building my freelance practice. In 2024, I established my freelance business full-time, partnering with multiple clients to deliver reliable, proactive support across ongoing and project-based engagements.

How I support clients

  • Calendar & communications management – keeping leaders focused on high-value priorities

  • Travel & logistics planning – handled seamlessly, for business or personal needs

  • Project & operational coordination – ensuring milestones are met and teams stay aligned

  • Executive & personal support – handling priorities efficiently and confidentially

  • Proactive, reliable presence – anticipating needs and solving problems before they arise

I’m known for being highly organised, proactive, and easy to integrate into new environments — quickly understanding how leaders work and what they need, often before they ask.

My goal? To simplify the chaos, take tasks off your plate, and make sure your business runs efficiently — so you can focus on what truly matters.

Your Trusted Right Hand for High-Level Executive Support.

Lets' Chat

  • "Portia is absolutely amazing! She has been a driving force behind our rebrand, bringing fresh energy and creative direction to the entire process. She not only designed and built our new Shopify website from scratch, but also integrated all the essential apps and set up seamless email flows to enhance our customer experience. Her attention to detail, technical knowledge, and ability to turn ideas into reality made a huge impact on our business. We couldn’t be happier with the results. 10 out of 10 - highly recommend!"

    — Deck Doc

  • "Portia has played a critical role in building the product side of our business. From the ground up, she has been instrumental in implementing key systems, building our websites, and creating cohesive brand designs - including the design and layout of our product stickers. Her attention to detail, creative vision, and ability to bring ideas to life have been invaluable to our growth. Portia’s versatility and dedication made her an essential part of the team, and her contributions will continue to shape the brand moving forward."

    — Wat-er Blast

  • "Thanks for today that meeting was mega, we both commented how much better it made us feel. You've just been awesome for the business and for us, so thank you."

    — Bayshore

What I Offer.

  • Close-up of a black illuminated keyboard with visible keys including Shift, Ctrl, Fn, and the Windows key.

    Administrative Support

    Efficient Organisational Support
    Providing seamless administrative support, from calendar management to meeting co-ordination, to ensure smooth day-to-day operations.

    Workflow Optimisation
    Streamlining processes and coordinating teams to improve overall operational efficiency and productivity.

    Financial Administration
    Assisting with payroll, invoicing, and bills, ensuring financial clarity and accuracy in business operations.

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    Client Communication

    Client Relationship Management
    Building and maintaining strong client relationships through clear communication and timely follow-ups.

    Customer Experience Enhancement
    Managing client interactions to ensure satisfaction and foster long-term engagement.

    Meeting & Event Coordination
    Organising client meetings, calls, and events to ensure smooth interactions and professional representation.

  • Abstract digital network visualization with folders linked by arrows, symbolizing data flow and organization against a technology-themed backdrop in blue hues.

    Operations & Project Support

    Project Planning & Coordination
    Managing projects from initiation to completion, ensuring all milestones and deadlines are met.

    Travel & Logistics Management
    Coordinating complex business and personal travel, accommodations, and schedules to ensure every detail is seamless.

    Operational & Systems Support
    Maintaining and optimising the tools, processes, and day-to-day operations that keep your business running efficiently.

Why Work With Me.

I go the extra mille

I don’t stop until the job is done. I take pride in delivering work to a high standard and going above and beyond to ensure things run smoothly.

Calm, organised and reliable

I stay calm under pressure and bring a highly organised, results-driven approach to every task. My focus is always on keeping things moving and making your day-to-day easier.

Experience across multiple industries

I have worked across creative, digital, and service-based environments, which means I can quickly adapt to different teams, workflows, and ways of working.

A proactive communicator

No retainers or lock-ins

Clear communication is central to how I work. I keep things organised, provide updates where needed, and aim to solve problems before they arise.

Flexible support when you need it

Whether it is ongoing assistance or help with specific tasks or projects, I adapt to what works best for you.

Support is flexible and tailored to your needs, with no retainers or lock-in contracts — reliable assistance whenever you need an extra pair of hands.

Frequently Asked Questions

  • Getting started is simple. You can schedule a free consultation via my website or reach out directly. We can meet online or in person to discuss your needs and determine if I’m the right fit to support you.

  • You can reach me anytime by booking a consultation, phone, email or LinkedIn. I’ll get back to you as quickly as possible to discuss how I can help.

  • I charge on an hourly basis, with a regular weekly schedule agreed with each client. There are no retainers or lock-in contracts, so support can adapt to the ebb and flow of business needs.

  • Yes. I work remotely and flexibly, integrating seamlessly into teams wherever support is needed most. I am based in the UK and available for face-to-face meetings and can travel for regular or ad hoc in-person sessions.

Let’s Chat!

Whether you’re looking for ongoing support or project-based assistance, I would love to hear about your business needs. Let’s chat about how I can support your business.

Book a free 1:1 consultation below.

Book Consultation